Sourcing Module

Move approved capital to competitive sourcing in one governed workflow.

Case Study

Enterprise Imaging and OR Sourcing

How one health system centralized RFPs, vendor input, and final selection in a single platform.

Before Equiply

RFPs created in documents, emailed to vendors, and tracked in spreadsheets. Stakeholder feedback scattered across emails and meetings. No clear documentation linking vendor choice to clinical, financial, or strategic criteria

After Equiply

Approved assets flowing directly into sourcing queues. Standardized RFPs issued to multiple vendors in a few clicks. Stakeholders reviewing comparisons, discussing in-platform, and voting. Committees finalizing selections with a clear, exportable decision brief.

Equipment Sourcing Features

Equiply brings structure, transparency, and collaboration to every sourcing event.

Sourcing Pipeline from Approved Assets

Pull approved items from Budgets and Projects with no re-entry.

One-Click RFP Builder

Use standardized question sets plus custom clinical, technical, warranty, service, and financing fields.

Vendor Portal and Document Collection

Vendors upload proposals, specifications, certifications, and pricing through secure links.

Side-by-Side Vendor Comparisons

Compare pricing, models, delivery details, warranty terms, and total cost in one view.

Stakeholder Voting and Discussions

Physicians, HTM, Supply Chain, Finance, and Operations review, comment, and vote inside the platform.

Decision Brief Generation

Export a clear summary of evaluated options, selection rationale, approvals, and capital plan alignment.

Relocate or Release Logic

If timing or budget changes, move items to a future year or hold them while keeping full history intact.

Dashboard panel titled 'Sourcing' showing two tabs: 'Awaiting Sourcing' selected and 'Ready to Order'; table lists four departments with priorities: Cardiology high, Emergency Department medium, Surgery high, Radiology high, each with a View action link.